COVID-19 Information

THIS INFORMATION IS FROM AVU’S ACCREDITATION BODY (IAS) REGARDING COVID-19. WHAT THIS MEANS TO YOU AS OUR CLIENT IS THAT WE CAN CONDUCT REMOTE/VIRTUAL AUDITS OF YOUR MANAGEMENT SYSTEM. THIS WILL ENSURE THAT YOUR CERTIFICATION STAYS CURRENT AND ALLOWS US TO KEEP YOUR PLANNED AUDIT CYCLE.


IN THE EVENT YOU ARE NOT ABLE TO KEEP YOUR CURRENT AUDIT DATE BECAUSE OF A TEMPORARY CLOSURE, PLEASE CONTACT US SO WE CAN DISCUSS OTHER OPTIONS.


From accreditation body:

Greetings IAS accredited Management Systems Certification Bodies (CBs),

We hope that everyone is staying safe and healthy during the COVID-19 Pandemic. IAS realizes that issues of this nature have the potential to seriously impact the business of ABs (IAS) and CBs alike. To this point, we would like to bring your attention to IAF ID-3 and IAF MD-4, two documents from IAF that give CBs options during times like these.

IAF ID-3 gives provisions for postponing audits due to “Force Majeure” (i.e. pandemic).

If you refer to section 3 of ID-3, it gives the appropriate steps to be taken by CBs in this case. Please see the attached copy.

Section 4 indicates the appropriate steps to be taken by the AB. Please expect further communication from IAS on this subject.

If you anticipate that your business will be impacted by the pandemic, IAS requests that the following information be forwarded to IAS at your earliest opportunity:

  • Scope and extent of the affected services and business areas and sites.

  • Number of affected clients.

  • When will the CAB be able to function normally within the current scope of accreditation?

  • Does the CAB plan to outsource some of it’s activities or operate in alternatives sites to ensure business continuity? If so, are these covered under the current accreditation or will they need to be evaluated by the AB?

  • Proactive communication between affected certified organizations and the CAB

  • Is IAF MD 4 “IAF Mandatory Document for the Use of Information and Communication Technology (ICT) for Auditing/Assessment Purposes” applied?

  • Steps the CAB will take to assess those affected organizations and how the plan to move forward will be communicated to the certified organizations.

  • Possible amendments to each certified organization’s oversight plans on a case by-case basis and in accordance with CAB procedures.

  • Ensuring that any deviation from accreditation requirements and CAB procedures is justified and documented, and written agreement reached with AB (if deviation from an accreditation requirement is requested) on plans to address temporary deviations from requirements.

  • Re-establishment of surveillance/recertification activities according to CAB oversight plans when access to the area is re-established.

IAF MD-4 gives provisions for conducting audits using electronic means. Please see the attached copy.

Please note that while remote audits/assessments are certainly being implemented at this time; remote auditing should by no means replace the need for onsite audits/assessments once the threat has passed. Justification for remote auditing shall be recorded and made available to the IAS assessment team for review during the next assessment. This justification should be recorded on a case by case basis (per certified customer); not simply as a line item in the CABs ongoing risk assessment.

We thank you for your continued interest in IAS accreditation, and for your cooperation during this difficult time. Please stay safe and healthy, and please contact IAS if you have any questions or concerns. Thank you and have a safe weekend.

Sincerely,

IAS Management